Senior Administrative Coordinator I (Vet Med Teaching Hospital Large Animal)

Location: College Station, Texas; onsite. This position is considered essential during university-declared emergencies, campus closures, and class cancellations and requires reporting to work and remaining on duty until relieved by the direct supervisor.

Salary: $50,000 annually.

Company

hirify.global operates the Veterinary Medical Teaching Hospital and its Large Animal Hospital, providing animal care while educating future veterinarians.

What you will do

• Supervise, train, assign work to, and evaluate Client Services staff; communicate procedures and organize schedules.
• Oversee front-desk admissions, discharges, cash handling, account monitoring, payment plans, deposits, and final payment collection.
• Coordinate administrative support, workflow, forms, projects, confidential matters, and client-service initiatives.
• Resolve client, staff, student, faculty, and referring veterinarian concerns and provide solutions to recurring or unusual administrative problems.
• Coordinate communication across Client Services, hospital departments, clinicians, clients, referring veterinarians, and outside units.
• Maintain procedures and reference materials, support process improvement, train new staff and professional students, and coordinate compliance activities.

Requirements

• Bachelor’s degree or an equivalent combination of education and experience.
• Six years of experience in office administration.
• Ability to multitask and work cooperatively with others.
• Working knowledge of spreadsheet, presentation, and word-processing software.
• Interpersonal, communication, planning, and organizational skills.
• Public relations, financial, active listening, and problem-solving skills.

Nice to have

• Five years of supervisory experience.
• Hospitality, customer service, or communications training or certification.
• Previous animal science or veterinary hospital experience.
• Certified Administrative Professional certification or hospitality, customer service, or communications training or certificate.
• Bachelor’s degree.
• Excellent oral and written communication, leadership, and relationship-building skills.
• Ability to use and manage an electronic medical record system.
• Bilingual English and Spanish.

Culture & Benefits

• Respectful, collaborative environment based on Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service.
• Medical, prescription drug, dental, vision, life, AD&D, flexible spending account, and long-term disability insurance, with university contributions to employee health and basic life premiums.
• Paid holidays, monthly paid sick leave, and monthly paid vacation.
• Automatic enrollment in the Teacher Retirement System of Texas.
• Free exercise programs, wellness resources, LinkedIn Learning, professional development support, educational release time, and tuition assistance.
• Security-sensitive employment requiring a criminal history investigation and credential verification.

Hiring process

• Submit a complete online application or attach a complete resume; a cover letter and resume are strongly recommended.
• Employment is contingent upon institutional verification of credentials and completion of the criminal history check.