Talent Acquisition Coordinator (AI)

Location: London, United Kingdom; supporting hiring across Europe and Asia

Company

hirify.global builds AI-native tools for finance used by investment banks, private equity funds, and investment firms.

What you will do

• Run interview logistics end-to-end across teams, time zones, and phone, Zoom, and in-person formats.
• Manage conflicts, last-minute changes, and complex calendars.
• Serve as the main candidate contact and provide clear, prompt, and respectful communication throughout the hiring process.
• Maintain accurate candidate data in the Ashby ATS, track progress and follow-ups, and prepare interview materials and coordination documents.
• Identify recruiting inefficiencies, propose improvements, and take on ad-hoc projects that improve speed, quality, and candidate experience.
• Help build recruiting infrastructure that scales with the company.

Requirements

• 1–3 years of experience in recruiting coordination, recruiting operations, or a fast-paced administrative role working across multiple time zones.
• Extremely strong organisational skills and attention to detail, with the ability to manage multiple priorities.
• Clear and professional written and verbal communication.
• Sound judgment, high ownership, and a proactive working style.
• Experience with an ATS, CRM, and modern productivity tools; Ashby or Gem experience is preferred.
• Comfort interacting with senior leaders and founders.
• Low-ego, highly reliable approach and a willingness to handle every task, regardless of size.

Culture & Benefits

• Fast-paced startup environment with substantial ambiguity and change.
• Ownership, autonomy, self-direction, and a focus on solving difficult problems.
• Collaborative, organised, thoughtful, and kind working style.
• Opportunity to work alongside specialists in AI and finance on products for leading financial institutions.
• Exposure to advanced AI models and technically demanding finance workflows.