Talent Operations Coordinator

Location: London, United Kingdom; hybrid working with a minimum of 2 days in the office.

Company

hirify.global is building an AI platform for autonomous driving, developing mapless, hardware-agnostic embodied intelligence for vehicles and global OEM partners.

What you will do

• Coordinate interviews from request through completion, including scheduling, changes and candidate communications.
• Prioritise a busy queue of requests, maintain accurate records and handovers, and flag capacity issues or blockers early.
• Provide proactive support to candidates, recruiters, interviewers and hiring managers.
• Handle recruitment support requests and job-approval tasks accurately and promptly.
• Investigate system and process issues, resolve scheduling challenges and collaborate with Talent Partners to improve workflows.
• Support approximately 90–100 individual interviews each week across the UK, Japan, Europe and Israel, with overflow support for the US; use AI and automation thoughtfully to improve efficiency and candidate experience.

Requirements

• Experience in recruiting coordination or another detail-heavy, service-focused role such as executive support, customer operations or events.
• Ability to take ownership, prioritise competing requests and communicate early when attention is needed.
• Ability to build trust through warm, clear and proactive communication with candidates and stakeholders.
• Ability to remain accurate and calm when plans change and take responsibility for your work.
• Ability to learn new systems quickly, investigate problems and apply feedback.
• Curiosity about process improvement and confidence using AI tools thoughtfully.
• Passion for autonomy and willingness to learn.

Nice to have

• Recruitment or ATS experience, including Ashby.

Culture & Benefits

• Hybrid working with core hours, in-person collaboration and remote working flexibility.
• Opportunity to work hands-on in vehicle workshops and labs.
• Relocation support and visa sponsorship where applicable.
• Learning and development budgets for training, conferences and growth.
• Meaningful equity, health and dental insurance, enhanced maternity and paternity leave, retirement or pension benefits where applicable, therapy access, wellbeing partnerships and team socials.
• An evolving environment where employees help build processes and take ownership.

Hiring process

• Competency-based interview focused on coordination, communication and judgement, lasting 45 minutes.
• Recruiter screen lasting 30 minutes.
• Deep Dive interview lasting 45 minutes, followed by a 30-minute final interview.
• Interview formats are explained in advance and arranged around candidate availability.