Senior Executive Assistant

Location: Five-day-a-week onsite role in the Chicago office, United States.

Salary: $110,000–$120,000 per year in Chicago, including base salary and a portion of variable compensation based on company and individual performance. Final compensation depends on qualifications, expertise, and geographical location.

Company

hirify.global provides AI and ERP solutions for local and state governments, including asset management, procurement, accounting, budgeting, billing, permitting, licensing, transparency, and open data products.

What you will do

• Support three executives across Marketing, Professional Services, and Customer Solutions within the Go-To-Market organization.
• Manage complex calendars across time zones, prioritize meetings, coordinate domestic and international travel, and prepare agendas, briefing materials, and follow-ups.
• Draft and edit correspondence, presentations, and internal documentation while tracking key deliverables and action items.
• Coordinate with executive assistants, Chiefs of Staff, GTM leaders, stakeholders, office managers, and the Events Manager on meetings, events, offsites, merchandise, shipments, and recognition programs.
• Process and track expense reports, purchase orders, approvals, and other administrative workflows in accordance with company policy.
• Handle highly sensitive information with discretion and support occasional after-hours needs; the standard schedule is 40 hours per week, with average overtime of 3–5 hours and peak-period overtime of up to 10–15 hours in select weeks.

Requirements

• Bachelor’s degree or equivalent experience required.
• 5+ years of experience supporting senior-level executives in a high-growth or fast-paced environment. SaaS or technology industry experience is strongly preferred.
• Experience coordinating events, merchandise, gifting, or marketing program logistics.
• Strong organizational and time-management skills, with the ability to prioritize independently.
• Proven success managing high-volume scheduling, travel, and coordination across multiple stakeholders.
• Excellent written and verbal communication skills with a high degree of professionalism.
• Ability to handle confidential or time-sensitive matters with discretion and remain adaptable and level-headed.
• Proficiency in Google Workspace, Slack, Zoom, and other modern workplace tools.
• Discretion, reliability, integrity, ownership, resourcefulness, problem-solving ability, collaboration, curiosity, flexibility, and dependability.
• Ability to build culture and rapport in the Chicago office and support occasional off-hours needs.

Culture & Benefits

• Mission-driven environment focused on more effective and accountable government.
• Fast-paced, results-driven culture with opportunities to innovate through AI for local government.
• Collaborative office environment with weekly catered lunches.
• Comprehensive healthcare options, flexible vacation policy, and paid company holidays.
• 401(k) with company match, paid parental leave, wellness stipends, and HSA contributions.
• Professional development, growth opportunities, performance recognition, and promotion from within.