Transformation Program Assistant (Telecommunications)

Location: NSW, Australia; hybrid schedule with three days in the office and two days working remotely.

Company

A telecommunications company operating a network that connects Australian consumers, businesses, and communities.

What you will do

• Provide executive support to the GM, IT Transformation, including calendar management, scheduling, and meeting prioritisation.
• Prepare briefing notes, presentation materials, talking points, and governance artefacts for internal and external engagements.
• Own the governance calendar, coordinate meeting administration and packs, and manage actions and RAID logs.
• Lead PMO implementation activities, maintain template libraries, and embed program standards.
• Train the program team on agreed ways of working and coordinate multiple governance forums.

Requirements

• 3–5 years of experience in an executive assistant, program coordinator, or PMO analyst role within the telecommunications or financial services industry.
• Ability to manage multiple governance streams simultaneously with strong attention to detail.
• Strong proficiency in Microsoft 365 and familiarity with Atlassian tools for program coordination.
• Experience producing high-quality governance artefacts for senior audiences.
• Excellent written and verbal communication skills.
• High discretion and reliability when managing sensitive and confidential information.
• Proactive, organised, and solutions-focused approach.

Culture & Benefits

• Hybrid flexibility with three office days and two days working from a location that suits the employee.
• Competitive remuneration, a monthly credit, product discounts, and retail partner discounts.
• Additional Connected leave days, up to 16 weeks of inclusive paid parental leave, and standard leave benefits.
• Office campus facilities include cafes, relaxation areas, a GP, post office, gym, childcare centre, and onsite parking.
• Free counselling and wellbeing support available 24/7, plus colleague-led diversity and inclusion networks.
• Free bus transport from Macquarie University Metro Station and end-of-trip facilities.