Sr. Staff Specialist - Executive Assistant (C-Suite)

Location: Santa Clara, CA, United States

Expected base pay: $39–$59 per hour.

Company

hirify.global develops semiconductor solutions that support enterprise, cloud and AI, carrier, and data infrastructure architectures.

What you will do

• Provide day-to-day administrative support to the office of the President and COO and serve as backup to the Senior Executive Assistant.
• Support the VP of Communications with calendar management, correspondence, travel coordination, meeting preparation, executive communications, presentations, and stakeholder materials.
• Manage complex executive calendars, appointments, meetings, priorities, conflicts, and follow-up action items.
• Arrange complex domestic and international travel, including flights, accommodations, ground transportation, passports, visas, and meeting schedules.
• Draft, edit, and format correspondence, reports, presentations, briefing documents, agendas, talking points, and meeting materials.
• Provide administrative coverage across the broader executive team, manage expense reports, handle confidential information, coordinate office support, and facilitate communication with internal and external stakeholders.

Requirements

• 7+ years of experience supporting senior executives, preferably in a fast-paced, global corporate or technology-driven environment.
• Strong proficiency in Microsoft Office Suite, including Excel, Word, PowerPoint, and Outlook, as well as Concur, Zoom, Oracle, and Slack.
• Exceptional organizational skills with the ability to manage multiple tasks and prioritize effectively across a complex executive office.
• Excellent written and verbal communication skills, strong attention to detail, and executive presence.
• Strong problem-solving skills and the ability to work independently and as part of a collaborative administrative team.
• Proven ability to handle highly confidential and sensitive information with professionalism and discretion.
• Global awareness and demonstrated ability to work across time zones in support of a worldwide organization.

Nice to have

• Experience supporting a President, COO, or C-suite executive in a global technology or semiconductor company.
• Experience partnering with Communications, Marketing, Public Affairs, Operations, Information Technology, Sales, Supply Chain Planning, or Procurement teams, including executive visibility and messaging support.
• Experience functioning as an administrative floater or backup across multiple executive offices.
• Advanced knowledge of preparing and refining presentations for C-level executives.
• Experience managing executive expense reporting, travel management, and passport or visa execution.
• Experience coordinating logistics and partnering with events for offsites, all-hands meetings, town halls, volunteer events, or team-building events.

Culture & Benefits

• Full-time employment in a global, fast-paced corporate environment.
• Employee stock purchase plan with a two-year lookback.
• Family support programs, mental health resources, and physical health benefits.
• Recognition and service awards.
• Employment may require eligibility to access export-controlled technology and may involve an export license review for applicants who are not U.S. citizens, lawful permanent residents, or protected individuals.

Hiring process

• Interview process designed to evaluate individual experience, thought process, and communication skills in real time.
• AI tools, transcription apps, automated answer generators, and automated note-taking bots are not permitted during interviews.