Executive Assistant (Engineering & Operations)

Location: San Jose, California, United States

Annual base pay: $95,000–$125,000.

Company

hirify.global develops semiconductor technologies for energy-efficient solutions used in consumer electronics, industrial applications, electric vehicles, and renewable energy systems.

What you will do

• Manage complex and dynamic calendars for Engineering and Operations executives, prioritizing meetings and resolving scheduling conflicts.
• Coordinate domestic and international travel, including flights, accommodation, transportation, visas, itineraries, and expense reports.
• Organize executive meetings, leadership reviews, staff meetings, offsite events, conferences, customer visits, vendor meetings, and company-wide meetings.
• Prepare agendas, presentations, meeting materials, follow-up action items, and candidate interview schedules.
• Maintain confidential records and documentation, support office administration, purchase requisitions, invoices, action-item tracking, and special projects.
• Coordinate communication across global teams and time zones and facilitate collaboration across Engineering, Operations, Supply Chain, Finance, Human Resources, and other functions.

Requirements

• Exceptional organizational, planning, time-management, problem-solving, communication, collaboration, and relationship-building skills.
• Strong attention to detail, accuracy, professionalism, discretion, integrity, sound judgment, and strict confidentiality.
• Ability to manage multiple priorities in a fast-paced environment, anticipate executive needs, and proactively resolve issues.
• Proficiency with Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, and Teams.
• Associate degree, business school certification, or an equivalent combination of education and experience.
• 5+ years of executive administrative support experience, preferably supporting senior leaders in engineering, operations, technology, or manufacturing environments.
• Experience supporting multiple executives simultaneously and coordinating international travel and global meetings across multiple time zones.
• Familiarity with enterprise systems such as Concur, SAP, Oracle, or similar business applications.

Nice to have

• Experience in semiconductor, technology, engineering, or manufacturing environments.

Culture & Benefits

• Work with engineering, business leadership, operations, and cross-functional teams in a global environment.
• Eligible employees receive equity, medical benefits, ESPP, 401(k), tuition reimbursement, and time-off programs.
• Work supports products and technologies that improve energy efficiency worldwide.