Sr Administrative Assistant

Location: Hybrid in Minneapolis, Minnesota, United States; employees work in the office at least four days per week and may work from home one day per week. Applicants must already have U.S. work authorization that does not require current or future visa sponsorship.

Base salary: $54,400–$74,800 per year, with potential variable pay depending on the role.

Company

hirify.global is a diversified financial services company providing financial planning and advice, asset management, and insurance and annuity services to individual, small business, and institutional clients.

What you will do

• Manage complex calendars, schedules, and meeting priorities for multiple senior leaders, including logistics, facilities, technology, visitor access, and materials.
• Arrange travel and prepare expense reports, invoices, presentations, reports, and internal and external communications.
• Review and prioritize emails and requests on behalf of leaders and follow up on critical actions.
• Coordinate team programs, recognition activities, budgets, timekeeping, off-site meetings, conferences, and special events.
• Maintain distribution lists, manage shipping and supplies, and track workspace, building, maintenance, and access requests.
• Provide project and program support, research policy or practice questions, execute administrative initiatives, and mentor or back up administrative staff.

Requirements

• 3–5 years of administrative support experience supporting senior leaders, managing competing priorities, and handling sensitive information.
• Ability to work independently, anticipate needs, and exercise sound judgment in a fast-paced environment.
• Associate degree or equivalent required.
• Proficiency with Microsoft Word, Excel, PowerPoint, SharePoint, Outlook, Copilot or similar AI-enabled tools, Concur, and purchasing systems.
• Strong organizational, communication, collaboration, and problem-solving skills, with the ability to adapt quickly to changing priorities.
• Ability to manage multiple tasks simultaneously while maintaining accuracy, professionalism, and confidentiality.
• Valid U.S. work authorization that does not now or in the future require employment visa sponsorship.

Nice to have

• Bachelor’s degree preferred.

Culture & Benefits

• Client-centric, relationship-based workplace with an emphasis on face-to-face collaboration, idea sharing, productivity, and personal connection.
• Hybrid arrangement with at least four in-office days per week and flexibility to work from home one day per week; some roles may have different in-office expectations.
• Vacation time, sick time, 401(k), and health, dental, and life insurance benefits.
• Potential bonus, commission, and/or long-term incentive compensation depending on the role.

Hiring process

• Specific in-office expectations will be discussed during the hiring process.