Sr Associate, Contracts (Aerospace and Defense)

Location: Waterdown, Canada

Salary: CAD 65,000–85,000 per year

Company

hirify.global develops end-to-end defense technology solutions connecting space, air, land, sea, and cyber domains for national security missions.

What you will do

• Review and process a high volume of customer purchase orders and related contractual documentation.
• Validate orders against approved quotations, proposals, business approvals, and standard commercial terms.
• Identify, document, and escalate non-standard contractual provisions and exceptions.
• Coordinate with Sales, Program Management, Finance, Operations, and Legal to resolve order and contract issues.
• Maintain contract, order, and customer records; support document retention, audits, reporting, and status updates.
• Contribute to process improvements while ensuring compliance with company policies, export regulations, and contractual governance requirements.

Requirements

• Experience supporting order acceptance, contract administration, customer order management, commercial operations, sales administration, or related revenue-generating transactions.
• Experience reviewing and processing customer purchase orders, contractual documentation, and customer terms and conditions against company standards.
• Experience in a manufacturing, aerospace, defense, or technology environment.
• Knowledge of commercial contracting practices and contract lifecycle processes.
• Familiarity with ERP systems such as SAP, Oracle, Costpoint, or similar enterprise platforms, plus contract management, CRM, or document management systems.
• Strong attention to detail, analytical and problem-solving skills, and the ability to identify deviations from standard terms and processes.
• Ability to manage a high volume of transactions, prioritize competing demands, meet deadlines, and work independently and collaboratively.
• Strong organizational, time management, verbal, and written communication skills, with a customer-focused and collaborative approach.
• Proficiency with Microsoft Office applications, including Excel, Word, and Outlook; ability to apply policies and appropriately escalate non-standard provisions.
• Bachelor’s degree and a minimum of 2 years of related experience, or 2 years of post-secondary/associate education and a minimum of 6 years of related experience.

Culture & Benefits

• Inclusive and equitable workplace focused on employee development, professional growth, and work-life success.
• Accommodation is available for applicants with disabilities.
• Employment requires eligibility for registration with Canada’s Controlled Goods Program and a positive security assessment.
• Some positions may require Government of Canada Reliability status or Level 2 Secret security clearance.
• Background checks and pre-employment substance abuse testing may be required.