Senior Executive Assistant

Location: On-site in Great Falls, MT, United States; regular, predictable attendance in the office is required, with occasional business travel for shareholders’ meetings, reward trips, leadership meetings, and Firm events.

Company

hirify.global is a regulated, client-facing financial services firm with corporate and executive operations.

What you will do

• Provide comprehensive, confidential and time-sensitive administrative support to the Chairman and CEO and the CFO.
• Manage executive calendars, travel arrangements, expense reports, internal and external meetings, and communications with Board members, senior executives, associates, clients, prospects and recruits.
• Compose, edit and review highly confidential letters, memoranda, reports and other professional correspondence.
• Support Board of Directors and senior management meetings through materials preparation, communications, event planning and logistics.
• Act as a liaison between executives and associates, troubleshoot issues, and provide recommendations and input when requested.
• Coordinate or lead Great Falls and Firm-centered employee events and activities, while assisting with ongoing and short-term corporate projects.

Requirements

• At least five years of experience as an executive assistant, preferably in a professional, regulated and client-facing industry.
• Excellent interpersonal, written and verbal communication skills.
• Sound judgment, initiative, decision-making and organizational skills.
• Ability to handle confidential and sensitive information professionally.
• Ability to work independently in high-pressure situations with minimal direction.
• High attention to detail and commitment to accuracy.
• Ability to use Microsoft Office Suite, including Word, Excel, PowerPoint, Outlook and Teams, and learn new software and systems such as travel and expense tools and Board-materials portals.
• Ability to collaborate proactively within and across teams, plan and prioritize work, meet deadlines, and maintain regular office attendance.
• Ability to travel from time to time as business needs require.

Culture & Benefits

• Competitive salary and benefits.
• Medical, dental and vision coverage.
• Company 401(k) and ESOP contributions.
• Generous sick, vacation and maternity/parental leave, plus paid holidays.
• Professional development opportunities and tuition reimbursement up to a $15,000 lifetime cap.
• Discounted personal insurance and a Davidson Day of Giving community initiative.