Executive Assistant & Office Manager

Location: San Diego, California, USA. Structured hybrid schedule: in office on Tuesdays and Thursdays, remote on Mondays, Wednesdays, and Fridays, with special events and occasional weekend availability.

Company

hirify.global operates in an agency and professional-services environment supporting clients, stakeholders, and internal teams.

What you will do

• Provide executive assistant support to the Partner and President & CGO, both based in San Diego.
• Manage complex executive calendars, including cross-timezone scheduling and conflict resolution.
• Coordinate executive expenses, timesheets, receipts, flights, hotels, ground transportation, and international travel.
• Plan and execute client, prospective-client, growth, and employee engagement events, including venues, vendors, budgets, materials, and on-site support.
• Manage San Diego office operations, including building access, property coordination, supplies, equipment, mail, shipping, storage, conference rooms, and audiovisual technology.
• Coordinate onboarding and offboarding logistics, office communications, client swag, and ad hoc research and special projects.

Requirements

• 5–10+ years of total administrative experience, including at least 1 year supporting C-suite or agency leadership.
• 2+ years of in-office administrative or office-management experience.
• Absolute professionalism and discretion when handling sensitive information.
• Excellent written, verbal, and interpersonal communication skills.
• Willingness to remain flexible and manage changing priorities.
• High school degree required.
• Employment requires verification of identity and eligibility to work in the United States and completion of Form I-9.

Nice to have

• Agency or professional-services background.
• Proficiency in Google Workspace, Slack, and Zoom.
• Comfort testing and integrating generative AI tools to automate repetitive tasks, draft communications, and streamline office workflows.
• Additional certifications in project management or office administration.

Culture & Benefits

• Structured hybrid work model with regular office collaboration and remote work days.
• Fast-paced environment focused on client, stakeholder, and internal team success.
• Occasional weekend availability supports last-minute travel changes before Monday leadership travel.
• Equal opportunity employment environment.