Office Coordinator

Location: London - One Canada Square, Level 26; onsite, full time

Company

hirify.global is a company with a collaborative, entrepreneurial and disciplined culture focused on long-term development through challenging work and exposure to diverse businesses.

What you will do

• Coordinate daily office operations, conduct floor walks, track maintenance issues and resolve office malfunctions.
• Arrange repairs and out-of-hours work while liaising with facilities management, cleaning, catering, security and other contractors.
• Monitor equipment, supplies, stationery and branded merchandise; coordinate desk moves, workspace arrangements and access passes.
• Act as a contact for vendors and contractors, supporting contracts, pricing negotiations, service arrangements, purchase orders and invoicing records.
• Support office health and safety procedures, including contractor risk assessments, method statements, Fire Warden and First Aid training.
• Provide reception and visitor support, book meeting rooms, assist with social events, respond to office requests and support recruitment of office staff where required.

Requirements

• Minimum two years of office administration or coordination experience.
• Proficiency in Microsoft Outlook, Word and PowerPoint.
• Excellent organization, time management and attention to detail, with the ability to prioritize competing requests.
• Strong communication and interpersonal skills, including confidence liaising with people at all levels and external suppliers.
• Ability to work proactively, decisively and resourcefully, work independently, use initiative and resolve operational issues.
• Flexibility, adaptability and resilience, with a collaborative, team-focused approach.
• Practical understanding of office administration, facilities coordination, purchasing and vendor support.

Culture & Benefits

• Collaborative, entrepreneurial and disciplined working culture.
• Commitment to a safe, respectful and positive work environment.
• Professional development through challenging work assignments and exposure to diverse businesses.
• Equal opportunity employment and a workplace free from discrimination, violence and harassment.