Office Manager (AI/PropTech)

Location: London, United Kingdom; responsible for onsite operations across the five-floor London headquarters.

Company

hirify.global is building an AI operating system for residential lettings and operates more than 15,000 properties with $470 million in GMV.

What you will do

• Own daily operations across workspaces, meeting rooms, kitchens, communal areas, building access, deliveries, post, and visitors.
• Coordinate maintenance, cleaning, repairs, security, health and safety, contractors, and service providers.
• Manage office equipment, stationery, refreshments, suppliers, expenditure, invoices, and opportunities to improve value for money.
• Support employee onboarding, internal meetings, meeting-room readiness, and other office logistics.
• Organise team socials, office events, celebrations, and internal activities that strengthen collaboration and connection.
• Gather feedback, resolve issues proactively, and improve workplace processes and employee experience as the business grows.

Requirements

• Previous experience as an Office Manager, Office Coordinator, or in a similar workplace operations role, ideally in a fast-paced or growing business.
• Ability to take ownership of office operations, work independently, and deliver without constant direction.
• Proactive problem-solving skills, including anticipating needs, identifying issues early, and taking initiative.
• Excellent organisation and attention to detail, with the ability to manage multiple priorities and maintain high standards.
• Practical, adaptable, hands-on, and resourceful approach to keeping the office running smoothly.
• Approachable, supportive, and effective communication style with a focus on employees and visitors.
• Confidence managing suppliers, tracking expenses, and balancing quality with cost.
• Ability to thrive in a dynamic environment, embrace change, and improve processes as the business evolves.

Culture & Benefits

• Ownership and autonomy to introduce ideas and make a meaningful impact on the workplace.
• Environment focused on customer obsession, invention, operational excellence, and long-term thinking.
• Opportunity to help shape a new London headquarters and support collaboration as the company grows.
• Work on residential lettings, described as a complex and highly operational industry.