Workplace Manager

Location: On-site at the London HQ, United Kingdom

Company

hirify.global is an EdTech upskilling platform helping organizations develop AI, data, and technology skills through apprenticeships and workforce learning programs.

What you will do

• Lead the day-to-day operation of the London office, including front-of-house services, meeting rooms, catering, hospitality, office standards, and employee support.
• Manage vendors, contractors, service providers, budgets, invoices, ticketing workflows, and operational issues.
• Develop workplace systems, documentation, processes, and operational playbooks, using data and employee feedback for continuous improvement.
• Coordinate office events, off-sites, socials, volunteering initiatives, cultural programs, and the upcoming office move.
• Manage workplace platforms for desk booking, ticketing, access control, learning systems, and digital signage.
• Own workplace health and safety processes, audits, DSE assessments, risk assessments, incident response, and compliance documentation.

Requirements

• Experience in workplace management, office operations, hospitality, or facilities coordination in a fast-paced environment.
• Strong operational, organizational, prioritization, communication, and stakeholder management skills.
• Experience leading initiatives, managing vendors and workplace services, and taking ownership of operational outcomes.
• Ability to work strategically and hands-on while maintaining attention to detail and follow-through.
• Comfort with workplace technology, operational systems, digital tools, AI, and process automation.
• Willingness to serve as a Fire Warden and First Aider; training can be provided if needed.

Nice to have

• Experience supporting office moves, workplace projects, or scaling office environments.
• Health and safety knowledge, DSE experience, or relevant workplace certifications.

Culture & Benefits

• 27 days of annual leave, plus life-event, volunteer, company-wide wellbeing, and bank holidays.
• Private medical insurance, medical cashback, life insurance, gym membership, wellness resources, and mental health support.
• The role is based on-site in the London office; a company-wide hybrid offering allows most roles to collaborate in the office three days per week.
• Work-from-anywhere scheme for up to 10 days per year.
• Collaborative workplace with weekly catch-ups, seasonal celebrations, and regular employee connection activities.