Project Associate (Clinical Research)

Location: Warsaw, Poland; remote from a home office in Poland or office-based in Warsaw. Applicants must already be permanent Polish residents with the full right to work in Poland; no relocation package is offered.

Company

hirify.global is a global healthcare intelligence and clinical research organisation focused on bringing new medicines and treatments to patients faster.

What you will do

• Provide executive support and administrative assistance for clinical operations and project management.
• Organize project team and client meetings, including scheduling, agendas, meeting materials, binders, and minutes.
• Manage study information and supplies, including organizational charts, team calendars, newsletters, and project-specific information.
• Maintain internal and client project reporting, including project status, financial tracking, system updates, and queries.
• Support purchase orders, study invoices, and Investigator payments.
• Prepare and maintain study files, track document status, and follow electronic trial master file filing and naming guidelines.

Requirements

• Relevant executive support and administration experience.
• Bachelor’s degree or international equivalent in business, finance, health sciences, or a related field is preferred.
• Proficiency with computerized information systems and standard application software, including MS Office.
• Strong skills in MS Word, PowerPoint, Excel, and Outlook, including maintaining Excel trackers and building PowerPoint slides.
• Experience in a CRO, pharmaceutical company, or clinical research is an advantage.
• Experience taking meeting minutes and facilitating and scheduling MS Teams meetings is preferred.
• Permanent Polish residency and full right to work in Poland are required.

Culture & Benefits

• Values-driven culture centered on integrity, collaboration, agility, inclusion, and belonging.
• Various annual leave entitlements and health insurance options for employees and families.
• Competitive retirement planning offerings and life assurance.
• Global Employee Assistance Programme with 24-hour access to wellbeing support.
• Flexible country-specific benefits, including childcare vouchers, bike purchase schemes, discounted gym memberships, subsidized travel passes, and health assessments.