Manager, Executive Administration

Location: Remote, USA; travel 10–20% for in-person team and leadership gatherings.

Salary: $102,500–$152,000 USD base pay annually; total compensation also includes RSUs and benefits.

Company

hirify.global develops a mobile family-safety platform, Tile tracking devices, and Pet GPS trackers serving users across more than 180 countries.

What you will do

• Lead, coach, develop, hire, onboard, and manage a team of five Executive Assistants across multiple time zones.
• Personally support 2–3 executives by aligning schedules, priorities, communications, and energy with organizational goals.
• Build and improve playbooks, escalation paths, standards, coverage models, decision rights, and career ladders for executive support.
• Set standards for AI use within the EA team, including appropriate tools, use cases, and boundaries requiring human judgment.
• Own offsite and event planning, including travel, agendas, budgets, vendors, domestic and international travel, expenses, and the Navan travel platform.
• Prepare executives for meetings, synthesize stakeholder input, track follow-ups, build trusted relationships, and handle sensitive information discreetly.

Requirements

• 8+ years of experience as an Executive Assistant supporting a CEO and/or multiple C-suite executives.
• 3+ years of people management experience leading Executive Assistants or a similar team.
• Track record of building or improving team processes, including playbooks, workflows, and standards that improved quality and consistency.
• Experience managing Executive Assistants across multiple time zones.
• Experience working for a technology company.
• Demonstrated judgment and discretion when handling confidential and sensitive information with integrity.
• Experience using AI tools in personal work, with a clear view of where AI output can and cannot be trusted for confidential and executive-facing materials.

Nice to have

• Experience scheduling across domestic and international time zones.
• Expertise in Google Suite, Slack, Navan, and Claude, with the ability to quickly learn new tools, including AI tools.
• Experience working for a publicly traded company.

Culture & Benefits

• Remote-first work environment with equipment, tools, and reimbursement support for productive remote work.
• Medical, dental, vision, life, and disability insurance plans fully paid for employees.
• Paid parental leave, flexible PTO, company holidays, and summer and winter shutdowns.
• 401(k) plan with company matching, mental wellness and Employee Assistance Programs, and learning and development programs.
• Free hirify.global Platinum Membership and Tile trackers.
• Values-based culture emphasizing integrity, direct communication with respect, members before metrics, and high-impact execution.