Office Manager

Location: New York, NY, United States; full-time on-site attendance is required.

Company

hirify.global provides a workplace environment that includes office operations, employee services, hotel stays, grocery products, and merchandise.

What you will do

• Own the physical state of the office, including common areas, conference rooms, soft seating, executive offices, seating charts, and guest readiness.
• Coordinate repairs, maintenance, office supplies, cleaning, plants, furniture, mail, packages, deliveries, vendors, and recurring office expenses.
• Manage visitor experience and serve as a day-to-day point of contact for employees and managers.
• Own new hire arrival and onboarding logistics, including desk setup, welcome materials, equipment coordination, first-day communications, I-9 verification, compliance training coordination, and orientation planning.
• Plan and execute office events, including happy hours, team events, giveback events, internal gatherings, vendor coordination, scheduling, billing, and day-of logistics.
• Support People Ops, HR, Finance, IT, Real Estate, and Design with meetings, special projects, administrative work, and ad hoc needs.

Requirements

• 5+ years of experience in office management, workplace experience, or administrative support, including running a physical office on-site full-time.
• Hands-on experience owning facilities, maintenance, and vendor relationships while keeping spaces polished and guest-ready.
• Experience partnering with HR and IT on onboarding and planning office events and culture initiatives end-to-end.
• Experience tracking office budgets and supporting cross-functional teams with ad hoc projects.
• Proactive, service-minded approach with the ability to anticipate needs before they become problems.
• Excellent written and verbal communication skills and the ability to build strong relationships with employees, leadership, and vendors.

Culture & Benefits

• In-person, on-site work with responsibility for creating a polished and collaborative office environment.
• Medical, dental, vision, disability, and life insurance, plus parental leave.
• On-staff doctor, free therapy through SpringHealth, acupuncture, an Employee Assistance Program, and other wellness offerings.
• PTO and paid holidays.
• 401(k), healthcare and dependent care FSAs, HSA-compatible plan options with annual employer HSA funding, and pre-tax commuter benefits.
• Weekly catered lunches, wellness classes, and employee discounts on hirify.global hotel stays, grocery products, and merchandise.