Senior Workplace Coordinator (Facilities)

Location: On-site in San Francisco, United States; regular visits to the Palo Alto office as needed. The role requires opening and closing the office daily from 8:30am to 5:00pm and being on site for special projects, maintenance, or moves.

Salary: $90,000–$140,000 per year, plus equity. USD salary ranges apply only to U.S.-based positions.

Company

Perplexity operates a global workplace organization that supports employees across its offices through hospitality- and experience-driven workplace operations.

What you will do

• Keep the San Francisco office running by managing reception, daily operations, vendors, services, health and safety compliance, and facility maintenance.
• Create a clean, organized, polished, and welcoming workplace experience for employees, visitors, recruits, customers, and vendors.
• Manage office access, visitor registration, badges, security lists, mail, deliveries, inventory, supplies, and office spending.
• Build relationships with building management, maintenance and cleaning staff, contractors, suppliers, and other external partners; manage vendor paperwork, access, logistics, and accountability.
• Coordinate design, construction, maintenance, safety preparedness, workplace tickets, office communications, documentation, and building notices across San Francisco and Palo Alto.
• Produce inclusive office experiences and events, support the Palo Alto office as needed, and contribute to ad hoc workplace projects.

Requirements

• 5–7 years of experience in facilities, workplace operations, office administration, or hospitality.
• Proficiency with G Suite products or the ability to learn software quickly.
• Excellent organization, planning, prioritization, written, verbal, and non-verbal communication skills.
• Strong ownership, a can-do attitude, and an operational mindset.
• Ability to work autonomously, juggle multiple tasks under tight deadlines, switch priorities quickly, and handle unexpected projects.
• Ability to work effectively with different personality types while maintaining professionalism and confidentiality.
• Passion for supporting others, a positive attitude, and the ability to anticipate needs with patience, kindness, and firmness.
• Strong attention to detail across processes, projects, spaces, and events, with the ability to solve problems quickly and quietly.
• Self-awareness and willingness to receive feedback, adapt, and grow.

Culture & Benefits

• Hospitality- and experience-driven workplace culture focused on thoughtful, memorable employee experiences.
• U.S. full-time employees receive equity, health, dental, vision, retirement, fitness, commuter, and dependent care benefits.
• The San Francisco office is located in SOMA and has approximately 200+ seats.
• Workplace operations support global offices and emphasize kindness, optimism, professionalism, confidentiality, and inclusion.