Office Coordinator (Software)

Location: Onsite at the hirify.global headquarters in Beavercreek, Ohio, United States. Planned start date: November 2026.

Company

hirify.global is a Dayton-based defense startup building software that helps humans make informed decisions from raw intelligence data, specializing in satellite collection.

What you will do

• Manage recurring office needs and administrative projects independently.
• Maintain a clean, organized, stocked, and welcoming workplace.
• Coordinate employee events and workplace activities, including vendors, catering, room setup, supplies, and logistics.
• Identify facilities, maintenance, inventory, and workplace needs before they become problems.
• Coordinate with employees, candidates, customers, vendors, service providers, and visitors.
• Handle hands-on office duties such as organizing storage, setting up meeting spaces, receiving deliveries, and making occasional local supply or catering pickups.

Requirements

• High school diploma or equivalent.
• Two years of experience in office coordination, administration, hospitality, facilities support, or a similar role.
• Strong organization, attention to detail, initiative, judgment, and follow-through.
• Proficiency with Microsoft 365, including Outlook, Excel, Word, and Teams.
• Ability to maintain spreadsheets, calendars, inventory lists, and administrative records.
• Valid driver’s license and reliable transportation for occasional local errands.

Nice to have

• Experience supporting an office in a rapidly growing business.
• Experience coordinating employee events, catering, workplace activities, office supplies, inventory, vendors, or facilities requests.
• Familiarity with Canva, Microsoft Forms, or similar tools.
• Experience supporting employee communications or company newsletters.

Culture & Benefits

• Mission-focused work in a defense startup environment.
• Flexible time off totaling 36 days per year.
• 100% 401(k) company match up to IRS annual limits, plus annual profit sharing through 401(k) contributions.
• Health plan with HSA; the company pays 95% of employee premiums, including family plans.
• Annual technology and wellness reimbursement of $3,000.
• MacBook laptop and well-equipped office spaces.