Business Assistant to CEO

Location: Remote; Argentina, Brazil, Mexico, Lithuania, Latvia, or Turkey. Working hours: 8:30 am–5 pm, New York (EST) time zone.

Company

hirify.global provides premium glass products for residential and commercial projects and operates across the United States.

What you will do

• Manage the CEO’s schedules, meetings, calls, business trips, priorities, deadlines, correspondence, and advance preparation of information and reports.
• Prepare presentations, summaries, analytical reports, project updates, and KPI overviews for decision-making.
• Coordinate communication with direct reports, departments, suppliers, contractors, partners, and other stakeholders on behalf of the CEO.
• Maintain documentation and administrative records, open and renew business licenses, coordinate insurance endorsements and coverage extensions, issue and track Certificates of Insurance, and prepare Contractor’s License applications.
• Monitor vehicle registrations, renewals, and insurance coverage for the company fleet.
• Organize international travel, meetings, exhibitions, and conferences; handle visa and travel documentation, selected personal arrangements, and follow-up on agreed actions.

Requirements

• Higher education in Law, International Business, International Relations, or a similar field.
• At least 2 years of experience as a Business Assistant, Executive Assistant, or in a similar role in a dynamic business environment.
• Strong understanding of business operations, corporate communication, and project coordination.
• Fluent English at C1+ level and fluent Russian in written and spoken communication.
• Excellent time management, prioritization, and organizational skills.
• Ability to make independent decisions and maintain confidentiality.
• Professional demeanor and strong interpersonal communication skills.
• Proficiency with office software and digital tools, including Google Workspace, MS Office, Zoom, and AI assistants.
• High energy, motivation, initiative, attention to detail, adaptability, calmness under pressure, ethical conduct, loyalty, and professionalism.

Nice to have

• Experience working for a US company with operations in the USA.
• Basic understanding of finance, budgeting, and reporting.

Culture & Benefits

• Full-time remote B2B contract through sole proprietorship status or a corporate entity.
• Working schedule aligned with New York (EST) business hours.
• Work includes confidential executive support and selected personal planning responsibilities.