Administrative Coordinator, Corporate Legal Affairs

Location: Hybrid; must contribute from the New York, NY office at least four days per week.

Salary: USD 60,000–75,000 per year.

Company

hirify.global is a media and entertainment company producing and distributing film, television, streaming, news, sports, and theme park content and experiences.

What you will do

• Support the General Counsel of Corporate Legal Affairs, Operations & Technology, serving as the first point of contact and coordinating competing priorities.
• Manage complex calendars across time zones and prepare agendas, briefing materials, presentations, and leadership updates.
• Track action items, departmental initiatives, special projects, timelines, deliverables, and follow-up with stakeholders.
• Coordinate leadership meetings, department meetings, offsites, town halls, team events, onboarding, and recruiting logistics.
• Arrange domestic and international travel, manage expense reports, purchase requests, invoices, reimbursements, and related records.
• Draft internal communications, maintain organizational information, coordinate with corporate functions, and handle privileged and confidential information discreetly.

Requirements

• 2+ years of administrative, executive, or operational support experience, preferably supporting a senior executive in a legal, corporate, technology, or media environment.
• Advanced proficiency in Microsoft Outlook, Word, Excel, PowerPoint, Teams, and SharePoint.
• Ability to manage competing demands with sound judgment and a high level of responsiveness.
• Exceptional organizational, written communication, and interpersonal skills.

Nice to have

• Bachelor’s degree.
• Experience in a corporate legal department, law firm, or professional services environment.
• Experience coordinating onboarding, recruiting logistics, internal communications, or team events.
• Ability to coordinate across stakeholders at multiple levels and functions.
• Proactive judgment, ability to anticipate needs, and ability to act without detailed direction.
• Excellent attention to detail and consistent follow-through.
• Collegial, collaborative, and service-oriented approach.

Culture & Benefits

• Hybrid schedule with a minimum of four days per week from the New York office.
• Medical, dental, and vision insurance.
• 401(k), paid leave, tuition reimbursement, discounts, and other benefits.
• Inclusive culture with opportunities to support communities and participate in service activities.

Hiring process

• External candidates may be required to attend an in-person interview at an hirify.global location before a hiring decision.