Executive Assistant

Location: Fully onsite at the corporate headquarters in Rancho Cucamonga, California; not a remote or hybrid opportunity.

Salary: $95,000–$120,000 annually.

Company

hirify.global is an insurance company headquartered in Rancho Cucamonga, California.

What you will do

• Manage and prioritize the CEO’s complex calendar, meetings, appointments, and daily schedule, proactively resolving conflicts and changing priorities.
• Coordinate internal and external meetings, prepare agendas, presentations, reports, and supporting materials, and capture minutes and action items.
• Draft, review, route, and manage executive communications, correspondence, memos, reports, and other materials.
• Coordinate business travel, including flights, hotels, transportation, itineraries, schedule changes, expense reporting, and travel documentation.
• Maintain organized executive files, records, reports, and confidential documentation while supporting special projects and executive initiatives.
• Coordinate with internal departments, leadership, vendors, and external business partners to keep executive operations and commitments on schedule.

Requirements

• Previous experience supporting a CEO, President, C-suite executive, or senior executive leader.
• Strong experience managing complex calendars, meetings, travel, and competing priorities.
• Excellent written and verbal communication skills, with the ability to communicate effectively at all organizational levels.
• Exceptional organization, attention to detail, judgment, and discretion when handling highly confidential information.
• Ability to work independently, take initiative, anticipate executive needs, and adapt to rapidly changing priorities in a fast-paced environment.
• Strong proficiency with Microsoft Office, including Outlook, Word, Excel, PowerPoint, and Teams.
• Professional and dependable approach.

Culture & Benefits

• Fully onsite work at the Rancho Cucamonga headquarters.
• Inclusive workplace committed to equal employment opportunity and respectful treatment of employees and applicants.
• Reasonable accommodations are available for qualified individuals with disabilities and sincerely held religious beliefs and practices.
• Fair chance, ban-the-box, and criminal-history consideration practices are followed as required by applicable law.