Executive Assistant

Location: Needham, MA, United States

Salary: $90,000–$115,000 USD annually

Company

hirify.global is a global product design and technology company developing consumer lifestyle products under the Shark and Ninja brands.

What you will do

• Act as an administrative business partner to SVP-level leaders and their VP teams within Engineering.
• Manage complex executive calendars, synchronize priority meetings, and rebalance recurring meeting cadences.
• Coordinate visits from global associates and vendors, including meetings, catering, product samples, rooms, and related logistics.
• Plan domestic and international travel, including visas, transportation, hotels, dining, agendas, meeting logistics, and last-minute changes.
• Coordinate special projects and assignments from planning through execution, including presentations, announcements, team requests, Concur expense reports, and Coupa purchase orders.
• Support HR, Facilities, and IT with new-hire requests, seating plans, office organization, and meeting catering.

Requirements

• Bachelor’s Degree or at least 5 years of Executive Assistant work experience.
• Self-confidence, diplomacy, and the ability to anticipate and handle unexpected situations under deadline pressure.
• Strong attention to detail, accuracy, and data integrity.
• Ability to prioritize and manage several tasks in a fast-paced, deadline-driven environment.
• Highly motivated and self-directed, with excellent verbal and written communication skills.
• Excellent interpersonal and organizational skills.
• Advanced proficiency in Microsoft Office, specifically PowerPoint, Word, and Excel.
• Ability to identify and resolve problems in a timely manner, including at night and on weekends.
• Excellent judgment and ability to handle confidential and delicate matters.
• Ability to work in a team environment and occasionally maintain a flexible schedule.

Culture & Benefits

• Medical, dental, and vision insurance, plus flexible spending and health savings accounts with company contribution.
• 401(k) retirement plan with matching, employee stock purchase program, life and disability insurance.
• Paid time off, company holidays, parental leave, and backup child and eldercare days.
• Product discounts, wellness programs, identity theft protection, pet insurance, legal insurance, and referral bonus program.
• Learning programs, professional growth opportunities, and an emphasis on diversity, equity, and inclusion.