Executive Affairs Program Manager

Location: Hybrid; based in Chicago, IL, United States.

Salary: USD 83,700–125,000 yearly.

Company

hirify.global is a consumer intelligence company providing consumer buying behavior insights and advanced analytics across more than 100 markets.

What you will do

• Manage the President’s complex calendar, scheduling requests, protected time, forward planning, travel, expenses, invoices, vendors, and event-related budgets.
• Read and triage the executive inbox, draft correspondence in the President’s voice, make delegated routine decisions, and maintain open commitments, decisions, and follow-ups.
• Prepare board, client executive, partner, leadership, and other high-priority engagements through current briefings, agendas, pre-reads, materials, and run-of-show planning.
• Capture decisions and commitments, assign owners and due dates, maintain trackers and decision logs, and drive actions to closure.
• Coordinate engagement with customers, strategic partners, industry organizations, and external stakeholders while representing the Office of the President with discretion.
• Deliver offsites, leadership events, cross-functional working sessions, and special initiatives, including concise decision-ready summaries for the President and leadership team.

Requirements

• 8+ years supporting senior executives in an executive assistant, business operations, chief-of-staff, executive affairs, or program management capacity.
• Proven autonomy in making judgment calls on an executive’s behalf and handling delegated authority.
• Strong program and project management discipline, including planning, governance, tracking, and driving cross-functional work to closure.
• Exceptional written communication and the ability to write credibly in an executive’s voice.
• Executive presence and polish to represent the office with board members, senior clients, and external partners.
• Comfort with ambiguity, a strong bias to action, and the ability to work from direction rather than instruction.
• Absolute discretion with highly confidential and sensitive information.
• Advanced proficiency with Outlook, Teams, SharePoint, PowerPoint, and Excel.
• Based in Chicago.

Nice to have

• Fluency with AI-assisted ways of working.
• Experience in legal, banking, professional services, or a similarly rigorous executive environment.

Culture & Benefits

• Flexible working environment with a hybrid workplace model.
• Volunteer time off.
• LinkedIn Learning.
• Employee Assistance Program.
• AI tools may be used during recruitment, with human oversight and final hiring decisions made by humans.