Administrative Lead

Location: Onsite in New Haven, Connecticut, United States. Authorization to work in the US is required; visa sponsorship is not available.

Salary: $70,500–$120,000 per year while working in Connecticut.

Company

hirify.global is an organization with an Executive Office supporting the Supreme Knight, board activities, governance, and organizational operations.

What you will do

• Directly support the Supreme Knight with daily administrative needs, complex calendar management, meetings, schedules, briefing materials, correspondence, presentations, and reports.
• Support the daily operation of the Supreme Knight’s Executive Office, including guest logistics, meeting preparation, and confidential information handling.
• Assist with Board and Committee meeting planning and coordinate the timely distribution and organization of governance documents.
• Maintain executive office files, records, document repositories, procedures, templates, and administrative standards.
• Monitor workflows, assignments, action items, and deadlines while coordinating meeting logistics, technology needs, hospitality, and special events.
• Coordinate high-profile visits and special projects, liaise with internal departments and Archives, and contribute to process improvements and operational effectiveness.

Requirements

• Bachelor’s degree.
• 5–7 years of experience in a related field, or an equivalent combination of training and experience.
• Experience working with senior executives and confidential information.
• Strong organizational and time management skills, excellent written and verbal communication abilities, and exceptional attention to detail and follow-through.
• Advanced proficiency in Microsoft Office, including Outlook, Word, Excel, PowerPoint, and Teams.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Professional judgment, discretion, and confidentiality.
• Authorization to work in the United States.

Nice to have

• Knowledge and understanding of the hirify.global organization.

Culture & Benefits

• Onsite work in New Haven, Connecticut.
• Work involves professional and discreet support for executive, board, governance, and organizational activities.
• Most of the workday requires remaining in a stationary position.