Accounts Payable Specialist

Location: Devens, MA, United States; hybrid workplace. The role requires extended periods of typing, standing, or sitting and working in a facility with industrial hazards including heat, cold, noise, fumes, strong magnets, lead, high voltage, high current, pressure systems, and cryogenics.

Company

hirify.global Systems is developing fusion-related power solutions.

What you will do

• Process approximately 200–300 invoices per week, verifying vendor, invoice, date, amount, entity, purchase order, coding, and duplicate alerts.
• Perform two-way and three-way matching, verify receipts, approvals, payment terms, tax, freight, and exemption documentation, and resolve or escalate discrepancies.
• Coordinate with Procurement, Receiving, requesters, vendors, and Accounting to resolve invoice holds, missing receipts, insufficient purchase order funds, billing errors, and approval delays.
• Respond to payment inquiries, obtain corrected invoices and credit memos, track credits and refunds, and prepare payment support under established approvals and safeguards.
• Support month-end close by identifying unbilled vendor and contractor costs, preparing accrual support, reconciling vendor statements and accounts payable records, and closing coding questions.
• Identify recurring exceptions, recommend practical fixes, update procedures, support workflow improvements and system testing, organize the queue by due date and risk, and maintain follow-through and documentation.

Requirements

• Relevant high-volume accounts payable experience, including two-way and three-way matching, vendor communication, and month-end support.
• ERP experience.
• Working knowledge of debits and credits, accruals, expense coding, purchase orders, general ledger accounts, and reconciliations.
• Strong Excel skills, strong attention to detail, strong organization, and clear communication.
• Ability to investigate discrepancies, recognize patterns, follow through, and adapt as processes change.
• Ability to perform activities such as typing, standing, or sitting for extended periods.
• Ability to work in a facility containing industrial hazards including heat, cold, noise, fumes, strong magnets, lead, high voltage, high current, pressure systems, and cryogenics.

Culture & Benefits

• Full-time hybrid work arrangement.
• Competitive compensation with equity.
• Thirteen company-wide holidays, flexible vacation days, and ten sick days.
• Generous parental leave policy and health, dental, and vision insurance.
• 401(k) with employer matching, professional growth opportunities, and team-building activities.
• Employment is contingent on compliance with U.S. Export Control Laws concerning controlled or protected technologies or information.