Executive Assistant (Corporate Travel)

Location: Onsite five days per week at the San Jose HQ office, USA - CA - San Jose (Ridder)

Salary: $134,750–$192,500 per year

Company

hirify.global is a technology company with a global operating environment and a focus on customer-oriented business growth.

What you will do

• Provide comprehensive executive support to the CEO and CFO, including complex calendar management, travel coordination, expense reporting, and meeting preparation.
• Manage confidential communications and act as a liaison with Board members, investors, customers, senior leaders, and other stakeholders.
• Administer the global corporate travel program, including policy guidance, booking compliance, reporting, and coordination with the travel management company.
• Review travel bookings and expenses, identify out-of-policy activity, monitor travel costs, and recommend corrective actions or savings opportunities.
• Coordinate Board meetings, earnings preparation, investor meetings, leadership meetings, offsites, and company-wide events.
• Develop executive communications, reports, procedures, templates, travel resources, and process improvements.

Requirements

• Bachelor’s degree or equivalent experience.
• 10+ years of experience supporting C-level executives, preferably in a public company or technology environment.
• Experience supporting multiple senior executives simultaneously, with CEO and CFO support strongly preferred.
• Experience administering a corporate travel program and working with travel management companies, booking tools, travel policies, and travel reporting.
• Experience reviewing travel bookings or expense reports for policy compliance and understanding public-company governance, Board processes, or earnings cycles.
• Exceptional organization, prioritization, communication, analytical, judgment, and confidentiality skills, with advanced proficiency in Microsoft Office, collaboration, calendar, expense, and travel systems.

Nice to have

• Experience working with airlines, hotels, rental car providers, travel agencies, and executive travel arrangements.
• Experience in a global organization.

Culture & Benefits

• Fast-paced, dynamic, and global working environment.
• Opportunity to work directly with executive leadership on strategic initiatives.
• Competitive total compensation package that may include an annual bonus, equity, and health and welfare benefits.