Executive Assistant

Location: Chicago, United States. The first 90 days require working in-office five days per week; afterward, a hybrid schedule with at least three in-office days per week is available.

Salary: $57,200–$94,600 per year.

Company

hirify.global is a professional services firm serving middle-market clients globally.

What you will do

• Provide skilled, efficient, and confidential administrative support to selected hirify.global leaders.
• Manage calendars, prioritize appointments, schedule meetings, and coordinate invitations, attendees, logistics, and notes.
• Coordinate flights, ground transportation, hotels, meals, and expense reports.
• Proofread and assemble correspondence, presentations, handouts, spreadsheets, reports, and other documentation.
• Support assigned projects and events by researching, organizing details, and following through with execution.
• Act as a liaison between ESS, internal departments, leaders, and external contacts, providing responsive support and firm-system guidance.

Requirements

• Associate degree or at least 2 years of experience in a related field.
• 1–3 years of relevant experience in a related field or area.
• Intermediate Microsoft Office skills and the ability to learn firm programs and software.
• Basic knowledge of technology tools required for assigned responsibilities.
• Effective communication with diverse audiences, excellent people skills, and strong grammar and proofreading skills.
• Strong organization, prioritization, time management, attention to detail, and ability to balance multiple tasks and projects.
• Ability to prepare presentations with charts, graphics, tables, speaker notes, and handouts.
• Punctuality, adaptability to changing schedules, clear and concise communication, responsiveness, and professional demeanor.
• Ability to facilitate discussions with leaders, manage at a macro level, identify when a refined approach is needed, respond positively to change, and collaborate with the executive assistant supervisor or manager during peak periods.

Culture & Benefits

• Full-time employment with compensation and benefits.
• Hybrid workstyle aligned to an hirify.global office, with regular in-person collaboration based on role and team needs.
• Equal opportunity employment and reasonable accommodation available during the recruiting process.

Hiring process

• Employment is subject to the standard recruiting process and applicable background-check requirements.
• hirify.global does not intend to hire entry-level candidates who require visa sponsorship now or in the future.