Senior Meeting Planner (Medtech)

Location: Plymouth, MN, US; hybrid or remote, but must be Minnesota-based. Requires 20–30% travel, including 10–15 domestic and international trips per year lasting 3–7 days, sometimes over weekends.

Salary: $90,000–$110,000 annually.

Company

Commercial-stage medtech company developing the Edison® System, a non-invasive sonic beam therapy based on histotripsy, and pursuing additional clinical applications.

What you will do

• Execute professional meetings and events, managing timelines, milestones, stakeholders, vendors, and cross-functional collaboration.
• Coordinate venues, catering, audio-visual equipment, transportation, accommodations, attendee registration, and education course participant travel.
• Provide onsite event support, manage vendors, troubleshoot issues, and support event communications and promotions.
• Manage budgets, billing, expense reconciliation, customer data entry, compliance reporting, and post-event documentation.
• Conduct post-event evaluations, run requested reports and metrics, and identify improvements to planning processes and efficiency.
• Maintain planning templates, timelines, documentation, software systems, and compliance practices while supporting special projects and leadership requests.

Requirements

• Bachelor’s degree required.
• 5+ years of medical device event and meeting planning experience required.
• Ability to work evenings, weekends, and travel domestically and internationally as needed.
• Ability to lift up to 20 lbs.
• Commitment to innovation and continuous learning.
• Strong relationship-building skills with physicians, sales teams, and cross-functional stakeholders.
• Ability to independently manage complex meetings and events.
• Excellent communication, collaboration, interpersonal, project management, organizational, multitasking, analytical, problem-solving, and process-improvement skills, with exceptional attention to detail.
• Ability to thrive in a fast-paced, high-volume environment, adapt to changing business needs, influence stakeholders, build alignment, and execute across all organizational levels.
• Proficiency in Microsoft Office Suite.

Culture & Benefits

• Innovation-focused environment combining advanced science with real-world medical applications.
• Health, dental, and vision insurance.
• Life, short-term disability, and long-term disability insurance.
• 401(k), paid time off, and additional benefits for full-time employees.
• Equal opportunity workplace that values diversity.