Business Operations Coordinator

Location: Remote (Argentina)

Company

hirify.global is a technology consultancy that uses cloud-based tools and applications to help construction owners improve their systems, data, and cross-team interoperability.

What you will do

• Run opportunity closeout processes, converting closed Salesforce opportunities into active projects in Toggl, Excel, and Notion.
• Close completed projects across multiple systems and resolve missing or conflicting information with Sales, Contracts, Finance, and Consulting.
• Support project managers with time-entry changes, new-hire project assignments, team transfers, and updates to project and client data.
• Perform bulk data changes, CSV uploads, weekly data-quality checks, and recurring maintenance procedures for project data, people data, and system backups.
• Join closeout, kickoff, and renewal discussions; track action items; and support month-end invoicing preparation with Finance and directors.
• Document recurring work as SOPs, refine existing procedures, and identify operational bottlenecks and blockers.

Requirements

• Strong Excel skills, including lookups, filters, pivot tables, and cleaning and uploading CSV files.
• Experience with an onboarding process for employees, clients, or projects.
• Experience following multi-step SOPs precisely while recognizing situations that do not fit the process.
• Experience with SaaS business tools, such as a CRM, time-tracking tool, or workspace tool; ability to learn new tools quickly.
• Sound judgment, including the ability to make and explain reasoned decisions and know when to ask for clarification.
• Clear written English and strong remote communication skills.
• Comfort using AI assistants and checking their output before relying on it.

Nice to have

• Experience in professional services such as consulting, legal, accounting, architecture and engineering, IT services, marketing, or a similar field, especially familiarity with billable time, backlog, and invoicing.
• Experience working in or alongside a finance team on invoicing or recurring financial reporting.
• Experience maintaining data quality in Excel.

Culture & Benefits

• Remote work with flexible work arrangements.
• Competitive compensation, health insurance, and a 401(k) with employer match.
• Flexible PTO and a philanthropic matching gift program.
• Inclusive, respectful, and collaborative remote environment with opportunities for professional development and employee resource groups.
• Fast-paced, high-performance culture emphasizing responsiveness, initiative, accountability, innovation, and coachability.