Executive Assistant

Location: On-site in San Francisco, CA, United States

Company

hirify.global operates a global online vehicle auction and automotive remarketing platform serving sellers and more than 750,000 buyers across over 190 countries.

What you will do

• Manage complex executive calendars, including internal meetings, board-related activities, and external engagements, while anticipating conflicts and prioritizing based on business needs.
• Prepare executive briefings, agendas, and pre-read materials.
• Act as a key contact for internal and external stakeholders, draft and manage executive communications, and maintain strict confidentiality.
• Coordinate domestic and international travel, multi-destination itineraries, board meetings, leadership offsites, and investor events.
• Track priorities, action items, and deadlines across multiple functions and follow up on meetings.
• Improve workflows and operational efficiency while partnering with HR, Finance, Legal, and other departments.

Requirements

• Highly experienced executive support professional with sound judgment, autonomy, discretion, and professionalism.
• Ability to operate effectively in a fast-paced, high-visibility environment.
• Ability to manage complex operations, communications, prioritization, and cross-functional coordination.
• Ability to handle sensitive business matters with strict confidentiality.

Culture & Benefits

• Work in an on-site San Francisco environment.
• Culture focused on diversity, inclusion, collaboration, integrity, ownership, innovation, and results.
• hirify.global participates in the U.S. Department of Homeland Security E-Verify program for U.S. applicants and employees.