Talent Coordinator (AI)

Location: On-site in San Francisco, United States; relocation to San Francisco is supported if needed.

Salary: Competitive annual salary; significant equity is part of total compensation.

Company

hirify.global builds standards and insurance for frontier AI, including hirify.global-1, a standard for agent security.

What you will do

• Own interview scheduling for every open role, from initial screen through onsite interviews, across founder and hiring manager calendars.
• Run onsite logistics, including building access, agendas, lunches, travel, and hotels for out-of-town candidates.
• Maintain Ashby as the source of truth for interview stages, feedback, and offer details, and chase feedback so hiring teams can make decisions quickly.
• Provide candidates with timely materials and support offers and pre-start logistics with Talent Partners and Operations.
• Help run recruiting events such as paper club and hiring dinners, and help build the interviewer shadow program.
• Identify process breakdowns and improve recruiting operations.

Requirements

• 1–3 years of experience in recruiting coordination, executive support, events, or similar work at a fast-moving company; impact matters more than years.
• Ability to track many moving pieces across multiple calendars without dropping details.
• Clear, warm writing that makes candidates feel looked after from the first email to the final answer.
• Good judgment about urgency, confidentiality, and when to flag issues.
• Evidence of fixing a broken process and explaining how it was improved.

Nice to have

• Experience with Ashby or another modern ATS.
• Experience using AI or automation tools to make scheduling and coordination faster.

Culture & Benefits

• Values include high standards and reliability, speed and experimentation, engagement with AI's future, openness, and emotional connection.
• Competitive annual salary and significant equity as part of total compensation.
• Health, dental, and vision insurance for employees and dependents.
• Visa sponsorship and a relocation stipend to San Francisco if needed.
• Daily lunch, dinner, and snacks.