Office Administrator

Location: Haleiwa, Hawaii, United States; on-site satellite access station role. US citizenship is required.

Salary: $24.52–$38.70 per hour. For specific locations in San Jose, the San Francisco Bay Area, and the New York City metropolitan area, the range is $30.29–$45.67 per hour.

Company

hirify.global develops communications connectivity solutions for consumers, businesses, governments, and militaries worldwide.

What you will do

• Provide administrative support to the Satellite Access Station Site Manager, including calendar management, correspondence, and daily operations.
• Coordinate with internal teams to gather operational data, compile metrics, and prepare monthly reports.
• Manage office correspondence, phone communications, documentation, meetings, events, conferences, technical setup, and catering.
• Oversee visitor, vendor, and contractor access and compliance with site safety and security protocols.
• Coordinate courier services, shipping, receiving, inventory control, and site material movement.
• Manage AP and AR processes, purchase orders, expense claims, corporate card expenditures, and team leave balance reconciliation using SAP and SAP Concur.

Requirements

• 2+ years of experience in administrative support, office management, or operations.
• Strong proficiency in Microsoft Office 365, including Word, Excel, Outlook, PowerPoint, and Teams.
• Experience with shipping, receiving, and inventory control.
• Excellent written and verbal communication skills across all organizational levels.
• Strong analytical skills for compiling data, drawing insights, and presenting recommendations.
• Outstanding time-management skills, attention to detail, and ability to prioritize competing tasks.
• US citizenship is required.

Nice to have

• Hands-on experience with SAP and SAP Concur.
• Experience in an industrial, manufacturing, or operational site environment.

Culture & Benefits

• Inclusive and diverse work environment.
• Medical, financial, and other benefits may be provided depending on the position.
• Additional cash or stock incentives may be available.
• Benefits focus on holistic health and wellness.