Administrator, Office

Location: Woodbridge, VA, United States; Potomac Mills

Company

Center management office supporting operations at Potomac Mills.

What you will do

• Provide administrative support to center management and coordinate administrative staff and projects.
• Manage accounts payable, accounts receivable, procurement cards, petty cash, budgeting, and forecasting support.
• Administer short-term leasing, including Salesforce lease records, rent and tenant sales processing, insurance certificates, and opening documents.
• Maintain fleet management records, capital and operational service agreements, DocuSign agreements, and insurance documentation.
• Manage office supplies and equipment, prepare documents and reports, and communicate company policies and procedures.
• Support marketing events, administrative hiring and training, and weekly payroll for in-house hourly employees when applicable.

Requirements

• High school diploma or equivalent; some college or professional school is preferred.
• 3–5 years of administrative office experience, preferably in office management and a fast-paced environment.
• Supervisory, coaching, delegation, organization, prioritization, and multitasking skills.
• Knowledge of administrative procedures, customer service, financial reports, and accounts payable and receivable.
• Working knowledge of Microsoft Office, Salesforce, web-based input software, and systems such as Yardi.
• Strong verbal and written communication, conflict resolution, interpersonal skills, attention to detail, and initiative.

Culture & Benefits

• Full-time position based in a center management office.
• Regular interaction with customers, tenants, coworkers, management, and administrative staff.
• Work involves independent planning, prioritization, and efficient completion of administrative tasks.