Administrative Coordinator (Enterprise Architecture)

Location: Hybrid/flexible commuter role based in Thousand Oaks, California, United States; coordination across global time zones.

Salary: USD 69,641.35–94,220.65 annual base salary.

Company

hirify.global is a biotechnology company researching, manufacturing, and delivering medicines across oncology, inflammation, general medicine, and rare disease.

What you will do

• Provide administrative support to the Executive Director and Chief Architect in Enterprise Architecture.
• Manage complex calendars and schedule meetings across global time zones.
• Coordinate domestic and international travel, including expense reporting through Concur.
• Support Leadership Team meetings, Townhalls, onboarding, offboarding, technology setup, and workspace coordination.
• Partner with administrative professionals and functional areas to maintain alignment and communication, and provide backup support for departmental administrators.
• Handle confidential information with professionalism while supporting department operations.

Requirements

• Associate’s degree and 2 years of administrative experience, or 2 years in a technical school setting with hands-on experience, or a high school diploma/GED and 4 years of administrative experience.

Nice to have

• 4+ years of experience supporting senior leadership in a corporate or biotech environment.
• Expertise in Microsoft Office Suite, including Outlook, Word, PowerPoint, and Excel.
• Proficiency in Concur, Workday, and Microsoft Teams.
• Excellent organizational, written, and verbal communication skills.
• Resourceful problem-solving skills and the ability to build relationships that advance executive priorities.
• General understanding of information technology terminology and nomenclature.
• Ability to manage multiple priorities in a fast-paced environment, with strong attention to detail and problem-solving skills.
• High level of discretion and integrity when handling confidential information.

Culture & Benefits

• Collaborative, innovative, and science-based work culture focused on serving patients.
• Hybrid and flexible work models where applicable.
• Health, dental, vision, life, disability, and flexible spending benefits for eligible staff and dependents.
• Retirement and savings plan with company contributions, annual bonus opportunities, and stock-based long-term incentives.
• Paid time-off plans and career development opportunities.