Executive Assistant II (Philanthropy)

Location: Hybrid in Brookline, Massachusetts, with 2–3 onsite days per week. Remote workdays may only be performed from Maine, Vermont, New Hampshire, Massachusetts, Connecticut, or Rhode Island.

Salary: $86,720–$101,090 per year

Company

hirify.global conducts cancer research, provides patient care, educates physician-researchers, and advances public health through partnerships with Harvard Medical School-affiliated hospitals.

What you will do

• Provide confidential administrative and communications support to the Senior Vice President and Deputy Chief Philanthropy Officer.
• Manage complex executive calendars, prioritize requests, anticipate conflicts, and coordinate meetings, presentations, rooms, and audiovisual equipment.
• Coordinate department events, retreats, leadership meetings, travel itineraries, speakers, hosts, and catering.
• Support hiring and onboarding processes, track departmental workforce information, and maintain organizational charts.
• Process invoices, reimbursements, purchasing-card reconciliations, requisitions, purchase orders, and related administrative forms.
• Improve workflows and service quality while maintaining procedures and supporting or mentoring junior administrative staff.

Requirements

• High school diploma required; bachelor’s degree preferred.
• At least 7 years of administrative experience, including 2 years in an Executive Assistant role.
• Advanced knowledge of Microsoft Office Suite, Google Suite, Zoom, and Adobe.
• Strong written and verbal communication, customer service, problem-solving, prioritization, and organizational skills.
• Ability to handle confidential and politically sensitive information with professionalism and discretion.
• Ability to work onsite 2–3 days per week in Brookline and perform remote days from an eligible New England state.

Culture & Benefits

• Work in an inclusive, diverse, and equitable environment focused on cancer research, patient care, and public health.
• Collaborate with leadership, HR, hiring managers, internal departments, external contacts, and Harvard Medical School-affiliated partners.
• Hybrid work arrangement combining onsite collaboration with limited regional remote work.
• Professional environment requiring confidentiality, diplomacy, urgency, and high service quality.