Executive Assistant, NA Events (Fintech)

Location: San Francisco, United States; at least 3 days per week in the office. Travel is required 5–10% of the time, with occasional off-hours availability and local errands.

Salary: $73,600–$114,300 USD per year, with potential bonus and equity eligibility.

Company

hirify.global is a global payments technology company facilitating transactions between consumers, merchants, financial institutions, and governments.

What you will do

• Provide direct administrative support to the Vice President of North America Events and backup support to the Strategic Initiatives Vice President’s Executive Administrator.
• Manage complex calendars, appointments, communications, travel arrangements, expense reports, and schedules across multiple time zones.
• Coordinate internal meetings, client events, hospitality programs, attendee registration, catering, venues, shipping, materials, and onsite logistics.
• Manage procurement and payment processes through Ariba, including purchase orders, invoices, suppliers, and budget reporting.
• Track event inventory, coordinate storage and shipments, and prepare reports, presentations, spreadsheets, agendas, and meeting minutes.
• Support onboarding, team operations, internal communications, and changing operational priorities.

Requirements

• Must be located in San Francisco.
• At least 6 months of work experience or a bachelor’s degree.
• Two or more years of relevant administrative or executive support experience preferred.
• Strong organizational, communication, time management, judgment, problem-solving, and prioritization skills.
• Proficiency with Microsoft Office, Excel, PowerPoint, Word, Outlook, SharePoint, Concur, Ariba, and AI tools such as Copilot and ChatGPT.
• Professionalism, discretion, attention to detail, and the ability to handle confidential information and tight deadlines.

Nice to have

• Experience in event planning or project coordination.
• Experience supporting executives in a fast-paced environment.
• A proactive, solution-oriented, customer-service-oriented, and collaborative approach.

Culture & Benefits

• Hybrid office arrangement with at least three office days per week.
• Medical, dental, vision, 401(k), FSA/HSA, life insurance, paid time off, and wellness program eligibility.
• Work hours vary according to departmental needs.
• Opportunity to work with diverse teams across multiple time zones.