Talent Operations & Workplace Coordinator

Location: Full-time on-site, Monday through Friday, at the HQ in SoMa, San Francisco, United States.

Salary: $70,000–$90,000 per year depending on experience, plus equity and benefits.

Company

hirify.global is building an AI operating system for modern healthcare organizations to streamline revenue cycle, clinical operations, and administrative workflows.

What you will do

• Coordinate complex, multi-stage candidate interview schedules, including onsite interviews, remote panels, NYC office coordination, reschedules, candidate travel, and in-person arrivals.
• Manage Ashby configuration, including job openings, interview plans, scorecards, email templates, custom fields, stages, workflows, and automations.
• Maintain scheduling quality, pipeline data, recurring recruiting reports, process documentation, and training for recruiters, interviewers, and hiring managers.
• Partner with recruiters, hiring managers, interviewers, candidates, Ashby support, and related tooling providers to keep hiring operations efficient.
• Support new-hire logistics, including day-one communications, desk and equipment setup, and welcome swag.
• Run San Francisco office operations, vendor and facilities relationships, inventory, seating, supplies, lunches, celebrations, and workplace events.

Requirements

• 2–4 years of relevant experience in recruiting coordination, talent or recruiting operations, People Operations, or high-volume scheduling and operations.
• Hands-on Ashby experience running interview scheduling and hiring workflows, ideally with admin-level configuration of interview plans, scorecards, templates, and automations.
• Willingness to work full-time on-site Monday through Friday at the SoMa, San Francisco headquarters.
• Experience documenting processes, addressing root causes, and automating repeatable work.
• Exceptional attention to detail, including calendar management, multi-interviewer loops, and coordination across time zones.
• Resourcefulness, self-management, rapid learning, high ownership, and the ability to navigate ambiguity independently.
• Thoughtful, empathetic, service-driven communication with candidates, interviewers, and employees.
• Ability to lift and move objects up to 50 lbs for inventory, deliveries, desk setups, and event staging.

Nice to have

• Experience in an early-stage, fast-paced startup.
• Experience supporting high-volume technical or engineering hiring.
• Experience with Rippling HRIS.
• Experience building recruiting reports or dashboards or using Zapier, Slack workflows, or similar automation tools.
• Basic knowledge of workplace safety, building compliance, and health standards such as OSHA guidelines.

Culture & Benefits

• Health, dental, vision, and life insurance.
• Equity and competitive salary.
• Office team dinners, snacks, bi-weekly treats, monthly events, and company holiday parties.
• Growth opportunities in a fast-paced technology startup.
• Opportunity to shape talent operations, hiring processes, workplace operations, and team culture as an early member of the People team.