Facilities Coordinator (AI)

Location: On-site in Durham, NC, USA

Salary: $63,500–$111,700 base compensation annually

Company

hirify.global provides AI-powered experience orchestration technology used by more than 8,000 organizations in over 100 countries.

What you will do

• Coordinate day-to-day Facilities operations for the Durham R&D office and maintain a safe, welcoming, high-quality workplace.
• Conduct workplace walkthroughs, identify maintenance and safety issues, and manage Facilities work orders through ServiceNow or applicable systems.
• Coordinate property management, maintenance, janitorial, catering, hospitality, and other approved service providers.
• Prepare offices, meeting rooms, hospitality services, AV/IT support, and logistics for leadership visits, client meetings, employee events, and large meetings.
• Support access processes, physical security, emergency preparedness, life-safety activities, sustainability initiatives, and environmental data collection.
• Support Facilities budgets, forecasting, invoices, purchase orders, expense tracking, vendor documentation, and operational reporting.

Requirements

• 4+ years of relevant experience in Facilities, Workplace Operations, Corporate Hospitality, Office Coordination, Property Management, or a related field.
• Experience coordinating vendors, contractors, maintenance, hospitality, workplace services, meetings, events, or leadership visits.
• Experience supporting budgets, purchase orders, invoices, expense tracking, and related financial administration.
• Strong customer service, organization, prioritization, communication, judgment, and follow-through skills.
• Proficiency with Microsoft Office, particularly Excel, Word, PowerPoint, and Outlook.
• Fluent English communication is required. Ability to walk and stand throughout the office and move or lift supplies weighing up to approximately 30 lbs., with or without reasonable accommodation.

Nice to have

• Bachelor’s degree in Facilities Management, Hospitality, Business Administration, or a related field.
• Experience with ServiceNow, Smartsheet, AI productivity tools, workplace sustainability, EHS, emergency preparedness, or ISO 14001 activities.
• Relevant Facilities, sustainability, safety, hospitality, or project management certifications.

Culture & Benefits

• Flexible work schedules and work-from-home opportunities are offered, while this role is on-site.
• Medical, dental, vision, and telehealth coverage.
• Open Time Off, 10 paid holidays, and a 401(k) matching program.
• Development, career growth, mentorship, learning programs, and education support.
• Adoption assistance, fertility treatments, paid volunteer time, well-being resources, and regionally tailored family programs.

Hiring process

• Application review by Talent Acquisition and the hiring team.
• Zoom interview followed by meetings with the hiring manager and interview team.
• Most processes include no more than five interviews before final steps.