Executive Assistant (AI)

Location: Hybrid role based in the San Francisco Bay Area, USA; three full days per week in the San Francisco office, with additional in-office work whenever the CEO is in San Francisco. Frequent domestic and international travel is required.

Base salary: $110,000–$175,000 per year, depending on experience, skills, scope, and location.

Company

Generative AI company developing AI-powered video creation products and next-generation creative tools.

What you will do

• Provide hands-on daily travel, logistics, personal, and administrative support to the CEO.
• Manage complex domestic and international travel, including flights, hotels, visas, ground transportation, airport services, and multi-city itineraries.
• Plan trips end to end and respond quickly to itinerary changes, last-minute requests, and operational issues.
• Travel with the CEO across the United States and internationally to ensure trips run smoothly.
• Coordinate meals, reservations, formal events, guest needs, meetings, interviews, and other in-person logistics in San Francisco.
• Coordinate with the CEO’s family and Office of the CEO, track expenses, and complete accurate reconciliation through Ramp and other finance tools.

Requirements

• 5+ years of experience in executive, principal, family office, or similarly high-touch support.
• Significant experience managing complex domestic and international travel, including visas, multi-city itineraries, and last-minute changes.
• Strong judgment, attention to detail, organization, cost awareness, and expense-management discipline.
• Calm, discreet, resourceful, highly responsive, and able to solve problems quickly under pressure.
• Strong written and verbal communication skills, including direct communication with vendors, partners, internal teams, and executive stakeholders.
• Must be based in San Francisco or within reasonable commuting distance, work in the office at least three days per week, and travel frequently, including internationally.

Culture & Benefits

• Work on ambitious AI products with an experienced, fast-moving, and international team.
• Employees receive stock option eligibility and opportunities for long-term growth.
• Medical, dental, and vision insurance are provided.
• Competitive 401(k) retirement plan with company matching.
• Environment emphasizing in-person collaboration, active communication, responsiveness, and close cross-team partnership.