Sales Operations Coordinator

Location: Petaling Jaya, Selangor, Malaysia

Company

hirify.global partners with clients on transformational growth strategies focused on innovation, disruptive technologies, emerging markets, and new business models.

What you will do

• Prepare and process sales orders in Dynamics 365, maintaining accurate client, billing, payment-term, product, invoicing, and supporting-documentation data.
• Monitor invoice schedules, coordinate invoice readiness, and support updates or rescheduling based on project and business requirements.
• Maintain and distribute sales, booked-sales, invoiced-sales, target, and achievement trackers across countries and business segments; investigate discrepancies and provide management visibility.
• Coordinate month-end sales-order processing, documentation deadlines, and Finance requirements related to revenue recognition and closure.
• Support proposals, pricing proformas, PO/LOA documentation, approval workflows, CRM updates, sales-system activities, and day-to-day administrative operations.
• Coordinate government and commercial tender submissions, stamp-duty documentation, sales events, and stakeholder inputs with Sales, Finance, HR, Marketing, Accounts Receivable, QVA, and other teams.

Requirements

• Diploma, Advanced Diploma, or Bachelor's degree in Business Administration, Finance, Marketing, or a related discipline.
• Proficiency in English, Microsoft Excel, and CRM/Dynamics systems, with the ability to maintain accurate records and support reporting.
• Strong analytical, communication, coordination, and stakeholder-management skills.
• Meticulous attention to detail when handling numerical data, documentation, and deadlines.
• Ability to work independently, prioritize multiple tasks, and operate effectively in a fast-paced, deadline-driven environment.
• Experience in sales coordination, sales support, administration, or operations is welcome but not mandatory.
• Applications from fresh graduates are welcome.

Nice to have

• Familiarity with finance-related processes.

Culture & Benefits

• Friendly work environment with an open-door policy.
• Career path with growth opportunities.
• Global collaboration across company levels and locations.
• Continuous learning and coaching.
• Flexible work policy.
• Recognition programs including President’s Club and Chairman’s Club Awards.