Proposal & Business Development Coordinator

Location: Hybrid, Singapore, Singapore

Company

hirify.global is an employee-owned international engineering, architecture, project and construction management firm delivering capital projects in the life sciences, food and beverages, mission critical and advanced manufacturing sectors.

What you will do

• Maintain Singapore proposal, tender and business development registers, pipelines, CRM records, deadlines, statuses and action trackers.
• Coordinate proposal initiation and administration for RFPs, tenders, expressions of interest and prequalification submissions.
• Review submission requirements, coordinate technical, commercial and management inputs, and follow up outstanding information and approvals.
• Assemble, format, proofread and quality-check proposal documents, reusable content, templates, CVs, project references and capability statements.
• Support client engagement, feedback surveys, LinkedIn activities, email marketing, conferences, events, invitations and planned outreach.
• Prepare proposal, pipeline and BD reports, management information, meeting materials and records while supporting the Singapore Managing Director and internal BD meetings.

Requirements

• Diploma or Bachelor's Degree in Business, Marketing, Communications, Engineering, Administration or a related discipline.
• Strong organisational and coordination skills, with the ability to manage multiple activities and deadlines simultaneously.
• Proactive ownership of requirements, deadlines, missing information, follow-ups and recurring administrative processes.
• Strong attention to detail in proofreading, document preparation, records management and quality checking.
• Ability to follow up with colleagues across different disciplines and organisational levels to obtain information and close actions.
• Strong working knowledge of Microsoft 365, particularly Word, Excel, PowerPoint, Outlook and Copilot.
• Comfort working with CRM systems, trackers and structured business information.
• Good written communication, document formatting and presentation skills.
• Ability to work independently, prioritise workload and take a practical, collaborative approach in a busy proposal and BD environment.

Nice to have

• Interest in the engineering, construction, professional services or life sciences sectors.
• Previous experience supporting proposals, tenders, business development, marketing or professional services.

Culture & Benefits

• Structured on-the-job mentorship from experienced business development, proposal and technical professionals.
• Exposure to engineering consultancy projects and business development activities across life sciences and other sectors.
• Opportunities to develop skills in proposal management, business development, CRM, marketing and digital productivity tools.
• Collaborative and supportive employee-owned consultancy environment with professional development opportunities.