Board Governance Specialist/Paralegal

Location: Remote, United States; position associated with Dallas, TX. Posting expected to close on November 13, 2026.

Salary: $66,504–$122,227 annually; for specified locations including Alaska, California, Connecticut, Illinois, Maryland, Massachusetts, New Jersey, New York City, Pennsylvania, Virginia, Washington, and the District of Columbia, the range is $76,480–$122,227; for all other locations, $66,504–$106,284.

Company

hirify.global is an independent organization providing services and solutions in retirement funding, healthcare financing, risk management, regulatory compliance, data analytics, business transformation, employee benefits, investment consulting, healthcare, insurance, financial services, and property and casualty insurance.

What you will do

• Manage board and committee meeting processes, including agendas, materials, minutes, drafting, signatures, scheduling, technology setup, follow-up actions, calendars, and annual work plans.
• Support board member elections, onboarding, and training, and maintain accurate electronic files, databases, spreadsheets, SharePoint sites, libraries, forms, mailing lists, and permissions.
• Manage the Governance team inbox, coordinate confidential signatures and document mailing, create operational checklists and procedures, support calendaring, and track invoices and expense reports in Concur.
• Support shareholder recordkeeping and lifecycle processes, including data entry, document drafting and editing, filings, record organization, and coordination with Finance, HR, and other teams.
• Support global subsidiary governance across the US, EMEA, and APAC, including regulatory filings, director and officer onboarding and offboarding, governance documents, statutory requirements, and coordination with offices, counsel, and service providers.
• Help build and maintain the entity management system, respond to regulatory, audit, vendor, and internal requests, maintain process trackers, and manage timelines.

Requirements

• 8+ years of experience, preferably in a global organization, with strong knowledge of board administration.
• Bachelor’s degree and paralegal certificate.
• Exceptional attention to detail, accuracy, organization, prioritization, and deadline management.
• Resourceful, tech-forward, adaptable, self-motivated, and able to work independently while contributing constructively in a team environment.
• Excellent written and verbal communication skills.
• Experience handling confidential records, communications, and organizational information.
• Proficiency in Microsoft Word, Excel, PowerPoint, Outlook, and Adobe Acrobat Pro.
• Experience with SharePoint and Microsoft 365.
• Experience managing small- to mid-size projects.

Nice to have

• Experience with subsidiary data management.
• Experience with entity management software.

Culture & Benefits

• Remote work arrangement in the United States.
• Medical, dental, and vision coverage for employees, dependents, and domestic partners.
• 401(k) matching and profit-sharing contributions, flexible spending accounts, and a discretionary bonus program.
• Paid time off from the first day of work, at least 10 paid holidays annually, and paid parental leave of up to 11 weeks for eligible employees.
• Family-building benefits, employee assistance support, life insurance, and fully paid short- and long-term disability coverage.
• Non-exempt hourly role eligible for overtime.