Project Systems Administrator (Aerospace)

Location: Onsite at the designated workplace in Vaughan, Ontario, Canada; typically Monday to Friday, 40 hours per week.

Company

hirify.global delivers aerial intelligence and drone solutions using piloted and remotely piloted aircraft systems across defense, infrastructure, energy, public safety, and logistics.

What you will do

• Build and maintain project procedures, templates, checklists, workflows, tracking systems, and document-management structures.
• Maintain project schedules, milestone trackers, action logs, status reports, controlled records, and technical deliverable registers.
• Coordinate project meetings, agendas, decisions, action follow-up, technical inputs, dependencies, reviews, testing, acceptance, and approvals.
• Support quality, customer, contractual, and regulatory requirements, including audits, customer submissions, non-conformances, and corrective actions.
• Assist with resource coordination, purchasing requests, budget tracking, equipment availability, supplier inputs, and testing schedules.
• Support project initiation, progress reviews, closeout, scope-change tracking, final documentation, outstanding items, and knowledge transfer.

Requirements

• Diploma or degree in project management, business administration, engineering technology, information systems, or a related field, or an equivalent combination of education and experience.
• Approximately 4–5 years of experience in project administration, project coordination, or a comparable role within a technical environment.
• Experience maintaining project schedules, action trackers, documentation, and status reports.
• Working knowledge of project lifecycles, document control, change tracking, and quality processes.
• Proficiency with Microsoft Excel, Word, PowerPoint, Teams, and SharePoint.
• Experience with Microsoft Project, Planner, Jira, or similar project-management tools.
• Ability to organize multiple priorities, follow up consistently, and communicate clearly across technical and non-technical teams.
• Attention to detail and sound judgment when identifying missing information or escalating issues.

Nice to have

• Experience in aviation, aerospace, engineering, manufacturing, or another regulated environment.

Culture & Benefits

• Onsite work in a fast-paced aerospace environment with occasional flexibility to support operational needs and time-sensitive activities.
• Competitive salary and comprehensive group benefits plan.
• Group RRSP.
• Collaborative work with a global team on aerospace projects.
• Inclusive workplace with accommodations available throughout the recruitment process.