Executive Administrative Business Partner 2, People & Places

Location: Oakland, California, United States; hybrid and onsite in the Oakland office at least three days per week, with occasional travel to Mountain View, San Francisco, or other locations several times per year.

Base pay range: Oakland $53.5–$72.5.

Company

hirify.global is a global financial technology platform serving tens of millions of customers through products including TurboTax, Credit Karma, QuickBooks, and Mailchimp.

What you will do

• Manage complex calendars for one VP and four Director-level leaders, qualify meeting requests, resolve conflicts, and prioritize business-critical time.
• Coordinate complex domestic and international travel and troubleshoot itinerary disruptions.
• Collaborate with departments, employees, vendors, customers, peer executive assistants, and support staff for C-level leaders.
• Draft professional communications, manage confidential information, and act as a trusted liaison for supported leaders.
• Plan and execute large meetings, offsites, team events, onboarding, agendas, materials, logistics, and venues.
• Prepare and track executive expense reports and purchase orders, manage office space and logistics, and adapt to company systems and technologies.

Requirements

• Prior experience supporting executives in a fast-paced environment.
• Proven ability to manage complex, multi-leader calendars and competing priorities with minimal supervision.
• Ability to operate independently, anticipate needs, prioritize effectively, solve problems creatively, adapt to change, and follow work through to completion.
• Exceptional judgment, discretion, and integrity when handling highly confidential information.
• Experience coordinating complex domestic and international travel and planning and executing large meetings, offsites, and team events.
• Excellent written and verbal communication skills and the ability to build relationships across all organizational levels, including peer executive assistants and C-level support staff.
• Ability to contribute as a cultural steward by bringing fun and care to the workplace.
• Expert-level knowledge of Google Workspace and advanced Outlook calendar management; familiarity with Zoom and Slack.

Nice to have

• Experience supporting entrepreneurial leaders.
• Experience with Concur and Coupa or similar purchase order systems.

Culture & Benefits

• Hybrid work arrangement with at least three onsite days per week in Oakland.
• Competitive compensation with a pay-for-performance approach.
• Potential eligibility for cash bonus, equity rewards, and benefits according to applicable plans and programs.
• Work in a fast-paced, highly matrixed organization with close collaboration across the executive assistant community.