Tradeshows, Events & Sponsorships Specialist

Location: Montreal, QC, Canada; Ottawa, ON, Canada is also listed. Hybrid work with flexible arrangements and occasional telework; international travel of up to approximately 40% is required, including trips lasting 4–7 days.

Company

hirify.global is a global organization focused on simulation, training, and mission readiness to support safer critical operations worldwide.

What you will do

• Support the annual events and sponsorships calendar in alignment with marketing objectives.
• Plan, coordinate, execute, and close out tradeshows, conferences, customer events, sponsorships, and memberships.
• Manage event logistics, schedules, registrations, invitations, customer meetings, executive briefing materials, promotional items, and post-event activities.
• Negotiate and manage contracts with event organizers, venues, vendors, suppliers, agencies, and media partners.
• Manage event budgets, purchase orders, vendor payments, expenses, sponsorship reports, and ROI measurement.
• Coordinate with Marketing, Business Development, Sales, Product Management, Corporate Communications, Brand, Leadership, internal tradeshow teams, and external partners.

Requirements

• Bachelor’s degree in Marketing, Event Management, Business Administration, or a related field.
• 3–5 years of experience in event coordination, tradeshow management, sponsorship management, or a related discipline, including experience managing large-scale events, conferences, or tradeshows in a professional environment.
• Experience managing budgets, expenses, purchase orders, and vendor relationships.
• Strong project management, organizational, written communication, and verbal communication skills, with the ability to manage multiple priorities simultaneously.
• Experience collaborating with cross-functional stakeholders.
• Strong problem-solving skills and attention to detail.
• Ability and willingness to travel internationally up to approximately 40% of the time, including trips lasting 4–7 days.

Nice to have

• Experience supporting B2B marketing programs and events.
• Experience measuring event effectiveness and analyzing ROI.
• Experience working with global stakeholders, suppliers, and event partners.
• Experience supporting executive-level meetings and customer engagement activities.
• Knowledge of event technology platforms, registration tools, or marketing automation systems.
• Ability to work in both English and French.

Culture & Benefits

• Dynamic and innovative work environment with multidisciplinary and multicultural collaboration.
• Flexible work arrangements, including flex time and occasional telework.
• Opportunities for international travel.
• Open and collaborative workspaces, employee break areas, a full cafeteria, and on-site cafés.
• Career development and internal mobility opportunities.
• Competitive benefits package, including a pension plan.