Administrative Support IV (Semiconductor Technology)

Location: Santa Clara, California, United States. On-site role; relocation is not eligible.

Salary: $40.00–$55.00 per hour.

Company

hirify.global develops materials science and engineering solutions for semiconductor chips and advanced displays. The Photonics Platforms Business Unit develops and commercializes nano-photonic devices for augmented reality applications.

What you will do

• Support senior business unit leaders, including the VP of Engineering, with complex calendar management, meeting preparation, and request prioritization.
• Prepare and proofread correspondence, reports, presentations, briefings, and other executive materials.
• Coordinate customer, partner, and VIP visits, including agendas, badging, NDAs, catering, demonstrations, and lab tours.
• Arrange domestic and international travel, process expense reports, and support offsites, conferences, ceremonies, events, and office moves.
• Coordinate onboarding, office resources, reporting, research, data analysis, procedures, documentation, and special projects across the business unit.
• Handle confidential information and provide administrative guidance to peers while supporting multiple leaders.

Requirements

• At least 7 years of administrative experience, including support for Director- or VP-level leaders, ideally in the technology sector.
• High school diploma or GED.
• Advanced Microsoft 365 skills, including Outlook, Teams, Excel, PowerPoint, and SharePoint.
• Strong organization, multitasking, written and verbal communication, judgment, discretion, integrity, and professionalism.
• Ability to work independently in a fast-paced, high-growth environment and solve moderately complex or unusual problems.
• Must work on-site in Santa Clara, California; the position is not eligible for relocation.

Nice to have

• Concur experience.
• Experience in the technology sector.

Culture & Benefits

• Supportive work culture focused on learning, development, and career growth.
• Comprehensive benefits package supporting employee health and wellbeing.
• Potential eligibility for bonus and stock award programs, as applicable.
• Regular full-time employment with an 8-hour workday.