Senior Executive Assistant

Location: Onsite in Menlo Park, California; the posting also lists San Jose, California.

Targeted base pay: $80,500–$126,500 per year.

Company

hirify.global is a global analytics software company helping businesses use data, artificial intelligence, machine learning, and optimization to make better decisions.

What you will do

• Provide primary administrative support to the President of Software and backup support to other executives.
• Own cross-functional initiatives end-to-end by building project plans, tracking milestones, and driving accountability.
• Manage complex, high-volume calendars across time zones and protect executive focus time.
• Act as a trusted gatekeeper for executive communications, sensitive information, and stakeholder interactions.
• Coordinate leadership meetings, all-hands preparation, offsites, quarterly business reviews, presentations, and briefing materials.
• Manage domestic and international travel, expense reports, budgets, commitments, follow-ups, and backup office support for the Menlo Park office.

Requirements

• Experience supporting senior executives at EVP level or above in a global, fast-paced environment.
• Experience owning budgets, projects, or initiatives through measurable outcomes.
• Strong judgment, discretion, relationship-building, interpersonal, verbal, and written communication skills.
• Ability to manage ambiguity, competing priorities, confidential information, and executive-level correspondence independently.
• Proficiency with Microsoft Office applications, including Outlook, Word, and Excel.
• Bachelor’s degree in business, communications, or a related field, or equivalent executive-support experience.

Nice to have

• Proficiency with Apple applications and project management tools.

Culture & Benefits

• Inclusive, people-first environment built around ownership, customer focus, and respect.
• Professional development through learning experiences and opportunities to use individual strengths.
• Competitive compensation, benefits, and rewards programs.
• Work-life balance, employee resource groups, and social events.