Administrative Assistant, Controllers

Location: Onsite in Tampa, Florida, with periodic travel to the Memphis site. Requires 10% travel to Memphis, flexibility for regional time zones, and occasional work outside U.S. business hours.

Salary: $22.25–$37.09 per hour, plus eligibility for overtime, weekend, holiday, and other pay premiums.

Company

hirify.global is a pharmaceutical and life sciences company developing medicines and supporting global healthcare operations.

What you will do

• Provide executive, operational, and administrative support to Controllers Leadership Team members and their teams.
• Manage complex calendars, leadership forums, meetings, travel itineraries, executive visits, and multi-day global events.
• Draft and distribute leadership, site-wide, newsletter, and organizational communications.
• Coordinate colleague engagement programs, site events, volunteer activities, recognition initiatives, and visitor experiences across Tampa and Memphis.
• Maintain digital channels, distribution lists, Teams channels, Viva Engage communities, and site content.
• Prepare headcount, attrition, organization, event, financial, and operational reporting, including Workday-to-Tririga reconciliations.

Requirements

• High school diploma or GED and at least four years of progressively responsible executive administrative experience supporting Vice President-level or more senior leaders; two years with a bachelor's degree.
• Advanced Microsoft 365 skills, including Outlook delegate and calendar management, Teams, SharePoint, PowerPoint, and Excel lookups, pivot tables, and reconciliations.
• Experience coordinating complex calendars across multiple time zones, domestic and international travel, and leadership meetings or events.
• Strong written communication, judgment, discretion, and ability to handle highly confidential business and people information.
• Ability to work onsite in Tampa, Florida, travel periodically to Memphis, and support regional time zones.
• Candidates must have permanent authorization to work in the United States. U.S. work visa sponsorship is not available.

Nice to have

• Bachelor's degree in business, communications, or a related field.
• Experience in pharmaceutical, life sciences, finance, accounting, or another regulated environment.
• Experience with Workday reporting, Tririga, ServiceNow, expense and travel tools, Viva Engage, or Teams administration.
• Experience running colleague engagement, volunteer, recognition, or site community programs.
• Working knowledge of purchase orders, accruals, variance tracking, and AI productivity tools.

Culture & Benefits

• Onsite office environment with periodic extended hours and event-day work.
• Overtime must be pre-approved and recorded.
• Benefits include a 401(k) with hirify.global matching contributions and an additional retirement savings contribution.
• Paid vacation, holidays, personal days, caregiver and parental leave, and medical leave.
• Medical, prescription drug, dental, and vision coverage.
• Relocation assistance may be available based on business needs and eligibility.

Hiring process

• Applications are accepted until October 28, 2026.
• Recruitment activities must follow hirify.global's confidentiality, work authorization, accommodation, and AI-use requirements.