Office & Events Manager (Defense Technology)

Location: Huntington Beach, California, United States; onsite role

Salary: $75,000–$90,000 USD per year, plus performance incentives, equity, and benefits.

Company

Mach Industries is a rapidly growing defense technology company founded in 2023 that develops autonomous defense platforms and decentralized defense systems.

What you will do

• Manage daily office administration, supplies, purchasing, inventory, correspondence, records, and administrative procedures.
• Maintain workplace readiness across offices, conference rooms, collaboration spaces, kitchens, executive areas, and shared facilities.
• Plan and execute company events, all-hands meetings, leadership gatherings, team-building activities, celebrations, and employee engagement initiatives.
• Coordinate event logistics, including venues, catering, vendors, transportation, equipment, setup, breakdown, budgets, and timelines.
• Support executives and senior leaders with calendars, meetings, travel, materials, executive visits, VIP hospitality, and leadership offsites.
• Partner with HR, IT, Security, Facilities, leadership, and external vendors on onboarding, workplace operations, events, and special projects.

Requirements

• 3–5+ years of experience in office management, executive administration, hospitality, event management, or a related field.
• Experience supporting senior executives and independently coordinating corporate events, meetings, and employee engagement activities.
• Strong organization, project management, communication, problem-solving, vendor management, budgeting, and purchasing skills.
• Proficiency with Google Workspace, including Gmail, Calendar, Docs, Sheets, and Slides.
• Ability to handle confidential information discreetly and work independently in a fast-paced startup environment.
• Must be authorized to work in the United States and meet applicable ITAR eligibility requirements. Availability for extended hours, occasional evenings, weekends, travel, and lifting or moving materials up to 25 pounds is required.

Nice to have

• 5+ years of progressive office management, executive administration, or business operations experience.
• Bachelor’s degree in Business Administration, Hospitality Management, Communications, or a related discipline.
• Experience in technology, aerospace, defense, advanced manufacturing, or startup environments.
• Experience with office moves, renovations, workplace planning, building codes, accessibility, vendor management, and occupancy data.

Culture & Benefits

• Startup environment focused on rapid innovation, advanced manufacturing, and national security.
• Healthcare, dental, vision, retirement savings, and paid time off.
• Performance-based incentives and equity participation.
• Professional development funding for continuing education, training, and career growth.
• Compensation transparency and an emphasis on diversity and inclusion.